Salary charges to accounts are initiated by payroll authorizations. The payroll authorization provides the basis for the recording of payroll charges in Banner. Once a payroll authorization is submitted and entered into the system, payroll charges will continue in accordance with the stated distribution until a revised authorization is issued, changing the distribution. Payroll authorizations should be prepared as soon as a change is anticipated in order to allow time for all required signatures and processing. Payroll authorizations can be future dated for greater ease in managing payroll changes. Project personnel should be transferred to another source of funding by the project end date.
Federal regulations require certification of all employees whose salary is paid on sponsored projects or who committed effort to a sponsored program where that effort was paid by the institution (committed effort cost share). This certification is accomplished through Effort Reports. Effort reports are automatically generated and distributed quarterly. Effort Reports are project based and report the percentage pay for any faculty or staff paid from the sponsored project during the quarter. Effort reports are first reviewed by department administration staff for administrative errors before being released to Principal Investigators (PI) for certification. PIs are required to certify to the accuracy of the report as a representation of the individual’s effort on his/her project.
In cases where the PI is not available or unable to certify, a responsible official may certify the effort provided that s/he has first hand knowledge of the individual’s effort. Salaries and effort are also verified for each grant at the end of the project.
See UConn Health’s effort reporting policies and procedures for more information related to salary distribution and effort reports. Effort Reporting Policy