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Progress Monitoring, Technical Reports, and Deliverables

  • SPS, the PI, and department grant administrators will jointly determine the frequency and scope of departmental monitoring procedures. A “risk-based” approach to subrecipient monitoring is recommended with the frequency and intensity of monitoring driven by the terms of the prime award and the risk assessment.
  • PIs will monitor the progress of subrecipient work scope at least on a quarterly basis
  • Options for review include informal progress reports via phone conversations, e-mail communications, or face-to-face discussions, formal technical reports or other deliverables specified in the agreement required and due on specific dates. Subrecipient invoices will be submitted to the PI
  • Subrecipient is required to submit invoices adhering to the following criteria:
    • Expenditures are reported for current period and cumulative period
    • Expenditures are itemized by cost category
    • Cost share and/or match is reported on each invoice
    • Invoice must also include the following:
      • Subrecipient’s name and address
      • Subaward Agreement Number and UConn Health fund number
      • Project period and period of invoice
      • Invoice number and date prepared
      • Subrecipient contact person with respect to the invoice
      • Certification on each invoice as to the truth and accuracy of the invoice
    • Final Invoice must be submitted by subrecipient within sixty (60) days of end date
  • PI will review and approve invoices from subrecipients to ensure that:
    • Expenditures are consistent with the proposed budget
    • Costs are incurred within the period of performance and are allowable
    • Expenses are aligned with technical progress
    • Cost sharing is appropriately reflected if required
  • The PI must sign the invoice to indicate that review has been completed and that the invoice has been approved for payment.