UConn Health Logo Health

Proposal Responsibilities

The development and assembly of the various components of the proposal as well as complying with sponsor and institutional requirements is a shared relationship between the Principal Investigator, their academic unit and Dean’s office, and the Sponsored Program Services. The following chart summarizes the distribution of responsibilities.

 

Proposal Preparation Responsibility PI/Dept. Dept. Head/ Dean/ Director/ VPR SPS
Identifies appropriate funding opportunities

X

Reads proposal solicitation for requirements

X

Prepares full proposal as required by the sponsor (including all sponsor required forms)

X

Requests and documents approval and certification for Cost Share

X

X

Completes Internal Proposal Review form (IPR) and Cost Share Approval form as appropriate and routes form(s) for signatures

X

Completes significant financial interest disclosure form (SFID) and routes to Pre-Award Services

X

Develops budget and justification to accomplish proposed scope of work

X

Provides initial proposal elements to SPS no later than 5 business days in advance of sponsor deadline (minimum requirements to initiate review: Completed internal forms, proposal guidelines, itemized budget, detailed budget justification)

X

Revises and corrects proposal after SPS review; provides revised/corrected documents to Pre-Award Services

X

Works with the Purchasing Office to develop Small Business/Minority Subcontracting Plan if required

X

 
 

Review and Approval Responsibility PI/Dept. Dept. Head/ Dean/ Director/ VPR SPS
Assures proposed project is appropriate and consistent with departmental and institutional mission

X

Assures proposed project has qualified personnel and adequate space

X

Indicates approval of draft proposal by signing IPRF Certifications

X

Approves and certifies Cost Share for the Department, School or College

X

Reviews IPRF for content and completion

X

Reviews SFID and forwards for further inquiry/action if appropriate

X

Evaluates and approves required and voluntary Cost Share for the University

X

Reviews budget for appropriate Salaries, Fringe Benefits, Tuition, Indirect/F&A, and projected escalations; checks calculations for accuracy

X

Reviews initial proposal elements and requests outstanding documents

X

Reviews proposal for compliance with sponsor requirements and provides feedback

X

Approves proposal, serves as authorized signatory and institutional representative

X

 
 

Submission and Post-Submission Responsibility PI/Dept. Dept. Head/ Dean/ Director/ VPR SPS
Submits approved hardcopy (paper) proposal to sponsor. Submits approved electronic proposal if sponsor allows e-submisson by PI/Dept.

X

Submits approved electronic proposal to sponsor if sponsor requires e-submission by institutional representative

X

Submits Small Business/Minority Subcontracting Plan

X

Maintains proposal pending files and database

X

Prepares Post-Submission Sponsor Request materials (Just-In-Time information, revised budgets, additional forms, etc.) and submits to SPS

X

Reviews Post-Submission Sponsor Request materials, provides feedback, submits final materials to sponsor

X

Revised 3/15/11